Why is subcontractor compliance hard to manage manually?
Subcontractor compliance is hard to manage manually because each company maintains its own insurance, certifications, and safety plans. Principal contractors need those records before awarding work or allowing site access, but the documents live in different inboxes, formats, and expiry cycles. A spreadsheet might list company names, but it rarely shows whether SiteWise is current or an SSSP was updated after the last project change.
What should subcontractor compliance software show?
Good subcontractor compliance software should show link status, profile completeness, and clear badges for items that need attention — not just a static document upload. HammerTime uses statuses such as Not linked, Link pending, Profile incomplete, Ready, Review required, Expiring soon, and Expired so coordinators can filter to what matters today.
How do link invites and chasing work?
Invite a subcontractor's own HammerTime company to link with yours. They accept or decline from their account, and compliance records can flow from the linked company when configured. For bulk onboarding, send link invites in batch and let automated chase reminders follow up on days 3, 7, and 13 before invites expire. Subcontractors without HammerTime can still upload insurance, SiteWise, and SSSP through a token-based portal.
How does this connect to site compliance?
Subcontractor compliance sits alongside arrival forms, check-ins, and live site registers. When a subcontractor's insurance or SSSP is expired, you see it before boots hit the ground — and site access workflows can reflect that readiness. HammerTime helps you demonstrate compliance with a defensible record, not a pile of induction folders.